Posted on July 17 by ITSmart
The cloud move: Innovation scales up while IT costs scale down for recruitment company

SB Recruitment is a SME that was being held back by their costly and slow server-based IT environment, especially in regard to workplace mobility. They needed a partner that could help them shift to the cloud and found a can-do attitude and supportive match in IT Smart Solutions.


Objective: Upgrade to the cloud and reign in IT costs


With a workforce that benefits from flexibility and mobility, SB Recruitment needed an IT upgrade to help them reach for increasingly innovative business goals.

Their existing server environment was sluggish and expensive. Managing Director Sarah Bolster could see that it was really slowing the team down and preventing the kind of growth the business was primed for.

“The cost was huge in our previous environment and the systems themselves were going backwards,” said Sarah Bolster, Managing Director SB Recruitment. “Also, being in the server environment meant we couldn’t innovate as easily with things like Skype for Business. This was crucial in order for my business to grow and scale.”

“We had been working with another IT company for many years, everything was server-based. It was constantly slow, and we were always having to call them for help. The cost got very high. When I asked about moving to the cloud and to Skype Business they said, ‘your staff won’t be able to handle it all, it’s too much change’.”

– Sarah Bolster, Manager Director SB Recruitment


The right IT partner brings vision for innovation to life


With the business bursting with new potential, Sarah Bolster knew she needed an IT partner that would support her vision for innovation –  in how the staff worked and, importantly, in how the company was able to better service its clients.

“We met with a few different IT companies, but Steve from IT Smart Solutions really understood what we were looking for and he was happy to explore things with us,” explained Sarah Bolster. “Steve was also down to earth and easy to deal with. He had masses of experience with SMEs like my business, so his knowledge of what state we were in – versus where we wanted to get to –  didn’t seem to faze him at all.”

The company had staff members who needed to work from home for various reasons and Sarah wanted to be able to support this – including for herself. There was also an increasing need to be able to meet candidates via video rather than the time consuming and resource-heavy process of meeting face to face.

“The main thing we did after getting rid of the server and getting O365 was move our day to day files into the cloud. We had a few small teething issues but within a week everyone knew what they were doing. Being able to share files opened up a whole lot of flexibility with when and how we worked together.”

“I wanted to use Skype for Business as an interviewing platform, so we moved our phone systems across too. There are now no handsets on the desks, it’s all done from the computer. I can work from home and we can all have the same phone number.”

– Sarah Bolster, Manager Director SB Recruitment


The business can scale up while overheads and costs scale down


SB Recruitment has been able to streamline its operational needs while providing greater flexibility to how both staff and clients engage with the company. Sarah’s desired outcomes have all been met including:

Significant cost reductions: The company has seen a 60% drop in monthly IT costs. “This is huge for us. Being able to drop our spend by that much has been a massive benefit for the company. We can allocate that money towards other key innovations to help us grow.”

A workforce that is more mobile: Staff are no longer tied to desk phones and having to be in the same office. This improves efficiency and also helps Sarah create the kind of supportive work culture that is important to her. “I have a staff member who isn’t able to commute to Sydney anymore due to health issues. She now has no problem getting on with her job. She can work easily from home, she just logs on and gets on with it.”

Spreading wings to new geographical locations: Having a national reach will play a pivotal role in the kind of growth the company is striving for. “We are increasingly doing more work in Brisbane but we don’t actually have an office in Brisbane. We can have a national presence without having an office there, avoiding the expense this would bring.”

A more agile business model: Sarah Bolster has already found she can scale down both the physical and time resources the company needs. She and her accountant can work remotely, both looking at the one document. “Being able to do video interviews means we can move to a smaller office. This means my lease costs will come down. Our business can be much more mobile. This is a great benefit to us and increases our competitive advantage.”

“I can also now hire people on a national basis. My staff don’t have to sit in a physical office anymore, so it opens up who I can hire. I am not tied by their location anymore.”

– Sarah Bolster, Managing Director SB Recruitment


Words of advice from SB Recruitment


Taking the time to find the right IT partner is the single most important thing to ensure a successful change like this, advises Sarah Bolster:

“Make sure you find an IT partner that will support you. They need to be very pro YOU as a customer, not pro the technology that THEY want to use. If your supplier is saying: ‘that’s going to be too hard, no don’t do that, no don’t do this’, then you know they are not right for the future of your business. You might need to meet with a few IT suppliers. As soon as we met Steve we knew we wanted to work with him – nothing was too hard for him.”


Future directions


Sarah is excited about the potential of O365 that is still untapped. She also has a vision for a future virtual help centre.

“It would be like a mini intranet, the SB Recruitment help centre, for all staff. Wherever you are you can go in there and it tells you what to do. We’re also looking to get rid of paper across the business, for environmental reasons and also as another cost we can cut out of the business.”

Any future changes will likely involve the positive partnership SB Recruitment has with IT Smart Solutions:

“The staff are lovely people and easy to deal with. It has meant we’ve been able to move to a new platform in such an easy manner.”

Not sure where to start? Take our Small Business Modern Workplace Assessment, and you’ll receive a personalised report with tips on how to transform your business into a Modern Workplace.


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